Ksatria announces the release of KMS, an end-to-end hospital information system (HIS) that can integrate all the hospital processes starting from registration, clinical process up to back office processes.

Streamlining a hospital business process will ensure operational effectiveness which will subsequently provide better services to the patients, as well as improve the hospital’s management and bottom line.

What’s new in KMS?

Build-in finance system

KMS is equipped with the KMS-FIN, an out-of-the-box, seamlessly integrated accounting system that automatically generates journal entries for all transactions. Combined with the new module, Doctor Compensation, that records and regulates doctors’ arrangement with the hospitals, Finance Department can easily keep track of all transactions and use the stored data to generate income taxes easily.

Electronic Medical Record (EMR)

KMS comes with electronic patient medical record that covers all clinical services, allowing patient’s records to become accessible from any point of care, providing doctors with complete and updated patient information to help establish a proper diagnosis and determine the appropriate treatment.

Computerized Physician Order Entry (CPOE)

The upgrade to v.5.3 includes a more advanced and complete set of clinical functionalities, including CPOE and e-prescription. CPOE gives doctors the ability to create prescriptions, referrals and service orders that will be sent out to the appropriate follow-up service providers directly from the examination screen, hence accelerating the patient service flow by cutting down the excessive paperwork.

Integration Module

KMS supports integration with other applications, including HL7 integration with hospital’s Laboratory Information System (LIS) and Radiology Information System (RIS), so doctors can automatically receive examination and imaging results from diagnostic equipment. This saves time and reduces possibility of error in handling the patients’ diagnostic examination results. Similarly, its interoperability module enables KMS to integrate with popular third-party accounting systems that the hospitals might be using.

Integration with BPJS

In light of the Indonesian government mandatory Healthcare Social Security System (BPJS) implementation, hospitals have to install two new applications in their system: Eligibilitas Peserta (SEP) and Case Base Groups (INACBG). In a normal situation, this means the hospital will have to operate three applications in their day to day activities. KMS’s database can be integrated with the SEP and INACBG, saving time that can be used to serve more patients.

KMS is built in compliance with the Indonesian laws and addresses most of the concerns that Indonesian hospitals are facing. Its comprehensive Master Patient Index prevents duplication in patients’ electronic medical records and makes them accessible at any point of care. The integrated nature of KMS helps getting payment leakage under control and promote better coordination between hospital staff and facilities scheduling.

These are only some of the problems that Indonesian hospitals can solve using KMS. With KMS, hospitals can increase the efficiency of their operations and therefore offer better services to more patients.

Electronic Medical Record (EMR)

KMS comes with electronic patient medical record that covers all clinical services, allowing patient’s records to become accessible from any point of care, providing doctors with complete and updated patient information to help establish a proper diagnosis and determine the appropriate treatment.

Computerized Physician Order Entry (CPOE)

The upgrade to v.5.3 includes a more advanced and complete set of clinical functionalities, including CPOE and e-prescription. CPOE gives doctors the ability to create prescriptions, referrals and service orders that will be sent out to the appropriate follow-up service providers directly from the examination screen, hence accelerating the patient service flow by cutting down the excessive paperwork.

Integration Module

KMS supports integration with other applications, including HL7 integration with hospital’s Laboratory Information System (LIS) and Radiology Information System (RIS), so doctors can automatically receive examination and imaging results from diagnostic equipment. This saves time and reduces possibility of error in handling the patients’ diagnostic examination results. Similarly, its interoperability module enables KMS to integrate with popular third-party accounting systems that the hospitals might be using.

Integration with BPJS

In light of the Indonesian government mandatory Healthcare Social Security System (BPJS) implementation, hospitals have to install two new applications in their system: Eligibilitas Peserta (SEP) and Case Base Groups (INACBG). In a normal situation, this means the hospital will have to operate three applications in their day to day activities. KMS’s database can be integrated with the SEP and INACBG, saving time that can be used to serve more patients.

KMS is built in compliance with the Indonesian laws and addresses most of the concerns that Indonesian hospitals are facing. Its comprehensive Master Patient Index prevents duplication in patients’ electronic medical records and makes them accessible at any point of care. The integrated nature of KMS helps getting payment leakage under control and promote better coordination between hospital staff and facilities scheduling.

These are only some of the problems that Indonesian hospitals can solve using KMS. With KMS, hospitals can increase the efficiency of their operations and therefore offer better services to more patients.

Electronic Medical Record (EMR)

KMS comes with electronic patient medical record that covers all clinical services, allowing patient’s records to become accessible from any point of care, providing doctors with complete and updated patient information to help establish a proper diagnosis and determine the appropriate treatment.

Computerized Physician Order Entry (CPOE)

The upgrade to v.5.3 includes a more advanced and complete set of clinical functionalities, including CPOE and e-prescription. CPOE gives doctors the ability to create prescriptions, referrals and service orders that will be sent out to the appropriate follow-up service providers directly from the examination screen, hence accelerating the patient service flow by cutting down the excessive paperwork.

Integration Module

KMS supports integration with other applications, including HL7 integration with hospital’s Laboratory Information System (LIS) and Radiology Information System (RIS), so doctors can automatically receive examination and imaging results from diagnostic equipment. This saves time and reduces possibility of error in handling the patients’ diagnostic examination results. Similarly, its interoperability module enables KMS to integrate with popular third-party accounting systems that the hospitals might be using.

Integration with BPJS

In light of the Indonesian government mandatory Healthcare Social Security System (BPJS) implementation, hospitals have to install two new applications in their system: Eligibilitas Peserta (SEP) and Case Base Groups (INACBG). In a normal situation, this means the hospital will have to operate three applications in their day to day activities. KMS’s database can be integrated with the SEP and INACBG, saving time that can be used to serve more patients.

KMS is built in compliance with the Indonesian laws and addresses most of the concerns that Indonesian hospitals are facing. Its comprehensive Master Patient Index prevents duplication in patients’ electronic medical records and makes them accessible at any point of care. The integrated nature of KMS helps getting payment leakage under control and promote better coordination between hospital staff and facilities scheduling.

These are only some of the problems that Indonesian hospitals can solve using KMS. With KMS, hospitals can increase the efficiency of their operations and therefore offer better services to more patients.

One of the major benefits that Indonesian hospitals can enjoy recently from the Ksatria Medical Systems (KMS) is its capability to integrate with the Indonesian government mandated Healthcare Social Security System (BPJS)’ applications: Eligibilitas Peserta (SEP) that validates patient’s BPJS membership, and Case Base Groups (INACBG) that collects and submits the data required to claim the insurance for services rendered.

BPJS is a universal health scheme rolled out by the Indonesian government in cooperation with the public and private hospitals in the country to provide every Indonesian citizen with proper healthcare services. The introduction of SEP and INACBG translates to double work for hospitals that employs their own hospital information system (HIS), as the staff have to enter the same information – the patient’s data and the services they use – twice into three separate systems.

To respond to this challenge, KMS now supports the ability to integrate with BPJS applications using web services framework. Through the web-based interface, hospital staffs only need to enter the data once and the integrated system will automatically distribute the information into the appropriate sections of the hospitals’ HIS and the BPJS-mandated applications. This improvement significantly reduces patient service time and ensures neat recording of BPJS’ services rendered billing and insurance claim.

No double-entry is required after the integration, meaning it cuts down the time needed to enter the patient’s data during registration and the details and cost of services rendered. Allowing hospital to serve more patients in the same amount of time.

The integration prevents disparity in the data inputted into the applications due to human error. It also makes the billing process and insurance claim process easier and neater.

The BPJS integration capability has been successfully implemented in PT Freeport Indonesia’s hospital. The hospital is now enjoying a system that streamlines three separate applications, increasing efficiency in time, operational as well as service management, hence improving the hospital’s overall productivity.

“Mitrais is in touch with the development and needs of Indonesian healthcare industry and we strive to provide the best solution to help hospitals with their everyday tasks,” Handi Ferryandi, Mitrais’ Sales Director said. “The BPJS integration in KMS is a strong example of our dedication to support Indonesian hospitals with HIS, but it is hardly the only one.”

In addition to the BPJS integration capability, KMS HIS, is also equipped with built-in finance system, better clinical functions, Electronic Medical Record (EMR), Computerized Physician Order Entry (CPOE), and more sophisticated integration modules. KMS is now an end-to-end HIS covering all hospital process starting from registration, clinical process up to back office processes.

A senior official in one of Indonesia’s hospitals recently said some of their staff found the authorisation controls in Ksatria Medical Systems (KMS) restricting.

Unperturbed, Mitrais’ VP Software Products Services She Kun responded, “Exactly. In my experience people will naturally go looking for shortcuts. However, authorisation controls are indispensable in protecting your hospital.”

The recent and still raging vaccine fraud scandal that is plaguing Indonesia is one example of dangers that hospitals face from an insufficient regulation over drug purchasing activities. As mentioned by the national food and drugs monitoring body (BPOM), quoted in one of the Indonesian newspaper, the pharmaceutical procurement at health facilities is uncontrollable.

She Kun observed that for the sake of speeding up the procurement process, often one person is responsible over the complete drug purchase cycle, starting from requisition, sourcing, until receiving.

“Taking shortcuts like these, while expediting the workflow significantly, poses a vital threat to the hospital’s wellbeing in the long run,” he said. “No regulated authorization for the processes makes it vulnerable to corruption, nepotism, and as we have recently discovered, fraud.”

The culprits managed to get away with their crime partly because most hospitals are recording their activities manually. By installing an integrated hospital information system (HIS), staff can monitor the hospital’s daily activities in real time. Not to mention it makes authorisation control easy to manage and executed. Another side effect that will help with the hospital’s internal control is the development of Standard Operating Procedure (SOP).

“Utilisation of a HIS, especially an integrated one like KMS, will push the hospitals to create and implement a SOP’s to ensure that the system is being used properly,” She Kun said. “SOP implementation will improve the hospital’s internal control. Any leakage or unscrupulous activities can be easily identified as everything is recorded in the HIS.”

The SOP for purchasing activities can include a rigorous selection of the suppliers and a series of steps with different people in charge that, instead of a processed centralized by a small group of individuals, will form a proper and well thought-out procedure to be followed. This clear separation of duties will promote transparency and reduce the opportunity for corruption.

From the data collected in the system, hospitals can easily examine the trend for drugs purchase and sales. Medicine is one of the most important work capitals in hospitals, hence hospitals can only benefit from proper documentation and reporting.

“With the reports of past transaction available with a click of a button, hospitals can anticipate the drug movement and determine which ones are slow or fast moving to plan the purchasing accordingly,” explained the vice president. “Similarly, looking back at the purchase history, the hospital can compile data on how much they bought from certain suppliers and how often and thus earn a bargaining power for bulk-buying. This also help monitor the quality of drugs provided by suppliers.”

KMS has a reporting feature that makes things easier for the hospitals. Ksatria has just recently released the latest version of their flagship, the KMS a fully integrated end-to-end Hospital Information System (HIS) that handles all hospital processes up to the back-office requirements. Developed to fulfil the needs of Indonesian hospitals, KMS is equipped with advanced authorisation control function, built-in finance system, enhanced clinical capabilities, thorough integration module which also allow it to integrate with popular third-party finance systems.